When you attach a well-designed signature to your emails you raise your credibility level and professionalism. At the very least, your signature should include your name, title, organization, and phone number and/or email where you can be contacted.  It’s easy to add a signature to your Gmail account.


This tutorial will walk you through adding a non-HTML signature, which should be fine for most people. If you really need a HTML signature, visit our blog for more info.


First, go to the Settings menu (the icon that looks like a gear).


Click it, then choose Settings from the pull-down.

Scroll down through the Settings, to the Signature area.




Click inside the box, and begin typing your signature.  You can use the icons above the box to change the font, size, style, color, add links or an image, choose the justification, add a list and more.  If you mess up and want to start over, use the last button to remove the formatting.

One last thing you might want to do is check the box next to Insert this signature before quoted text in replies and remove the “–” line that precedes it.  That will ensure that your signature appears in all messages including replies.

When done, scroll to the bottom and hit Save Changes. Now your email signature will be added to every outgoing email.



ADVANCED TIP: Add HTML Signature

  • Go to docs.google.com and create a new Doc.  
  • Creature your signature using all available Doc formatting options (stay away from the Insert menu – not all options work).
  • When happy with your signature, go to the File menu, and Download as…  Select Web Page (.html, zipped).  When the file downloads, unzip it.  Open the resulting .html file by clicking on it.  
  • Select all the text, and use the Copy command. 
  • Scroll to the bottom of the Settings panel to Signature.

  • Click inside the box and Paste the info copied from the HTML file.  At this point, you can use the built-in Image tool to add an image if you so choose.
  • (Optional) Check the box that says “Insert this signature before quoted text in replies and remove the “–” line that precedes it.”
  • When you’re done, be sure to click on Save Changes at the bottom of the page.

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Chris Malanga
Educational Technologist @ Northern Buckeye
Google Certified Trainer
LEGO® Education Certified Trainer