Creating an Automatic Email Response

Oftentimes, we find ourselves providing the same information in an email. This may be in response to a general inquiry. For example, when parents send an email asking for the yearly supplies list. You may copy the list and paste the information into a reply message and hit the send button. However, this still takes work. 😅

Gmail offers a feature to create an email template that will contain your email response. You will enter a specific subject to the template message and ask others to use that subject when messaging you about that topic. The subject will trigger the template to be sent. Whenever I think of using Gmail’s Automatic Email Response, I recall the Rice Krispie advertisement. If you need a quick laugh, click here to view. 😆 read more

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Email Curation with Filtering

This tip is for those of you that get a lot of email and like to keep it organized. In my position, I get a fair amount of email each day, probably around 200 per day not counting SPAM. As such it is a constant battle to stay on top of those emails and keep them organized.

In the old days, we used to drag and drop messages into folders in Outlook Web Access or any other IMAP mail client and that was a good way to keep them organized.

In a previous tech tip (The Art of Email) I shared how I now process my email each day and try and try to have zero messages in my inbox. A big part of that strategy is using a filter to move messages that I don’t need to read, to a folder where I can find them if needed. read more

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Snooze Your Email

I was working with a principal this summer and showed her how to snooze an email and from her reaction, I realized that this would be good short tech tip to share with others.

I have written previous tips about curating your email (ART of Gmail ) November 2018 tech tip in that tech tip you had three choices Archive, Respond, ToDo. 

The rationale for ART is that you want your inbox to have a few as possible messages save in it. 

For some people, archiving is a rather drastic step as you tend to feel like you lose something when a message is no longer in your inbox and you need to get back to it. The solution is to snooze the message and have it return to your inbox sometime in the future. read more

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Schedule Your Gmail Messages!

We’ve done a number of tips about Gmail… but here’s a new one that is super helpful for busy people.

Is there a certain time of the day when you actually have time to sit down and email? Maybe this is a time when you think others might not be reading their email. A well known one is Friday afternoon…when you think “If I send this now, it might get lost in the other person’s inbox….” Maybe it would be better to send the email out Monday morning, or a week from now. Well, now you can schedule your emails in Gmail!
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Curating Content Part 4: Gmail and SPAM filtering

Last time we looked at the ART of Gmail and learned how to Archive – Respond – ToDo. Now we are going to dig a little deeper and see how to further refine the system to make Gmail work smarter for us.

Our first ninja trick is to have our messages automatically labeled for us. We talked briefly about labels when discussing Archiving. A label is attached to a message and groups them together. What is the difference between a label and folder? A message can only be in one folder whereas a message can have more than one label. read more

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